ARTICLE II: AUDIT
• The President or his appointees will make a periodic audit of the Treasurer’s
books at their discretion and at least once a year. The results of the audit
will be reported to the membership in our October monthly meeting.
ARTICLE III: TERMS OF OFFICE
• All elected officers of the Club shall serve for one (1) year from the
date of election. Officers are to be elected by a vote of the members in the
month of November. Mail-in ballots will be made available for those members by
request, which have voting rights but cannot attend the meeting. Those ballots
must be returned by mail before the November meeting, or hand delivered to a
board member sealed and they will be opened at the meeting and counted as if
those persons were present at the meeting. New officers will take office at our
December meeting (Christmas Party). Personnel will be nominated by the elected
officers and confirmed by a simple majority vote of those members present during
a regular meeting: i.e. Newsletter Editor, Webmaster, Contest Director, Etc.
• Nominations of Club officers shall be made at the general membership meeting during the month of October. Nominations for office may be made by any active Club member holding voting rights, either in person or by submitting a proxy nomination to an existing officer. All known nominations for office will be published by Email and on the Club web site prior to the election.
• A secret ballot is required for removal of a member of the Board of Directors at a regular monthly meeting, and would require a 2/3 majority vote to remove him/her from office. The same applies for expulsion of a member from the Club.
ARTICLE IV: VACANCIES
• A candidate being nominated by the remaining officers and being
voted in at the next monthly meeting shall fill vacancies in any
office. Such appointee to serve until the end of the term for which his/her
predecessor was elected.
ARTICLE V: COMMITTEE
• A committee of the Club shall be by appointment by the President
and will be approved by a simple majority vote of the members present
at a meeting and will serve throughout the term, or less of his
tenure of office. Standing Committees are the Safety Committee and the Field
Maintenance Committee.
ARTICLE VI: MEETINGS
• Regular meetings shall be held monthly at a time and place designated
by the Club officers and published on the Club website.
• Club officers may call special meetings with no less than five days prior notice of a special meeting. The purpose of the special meeting shall be stated in the notice.
• At any Club meeting a simple majority shall be over 50% of the members voting at the meeting.
• Any member of the Club may initiate a formal request for action by the Board of Directors by submitting a written proposal to the President. The proposal shall include a written description of the nature, type, and extent of the Board action recommended. The President of the Board shall forward copies of the proposal to other members of the Board of Directors for their consideration. Either the President—or any other Board member may have the matter placed upon the working agenda of the next Club meeting.
• Meetings will be conducted using Robert’s Rules of Order as guidelines.
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